Why Email Warmup Matters

When you send cold emails from a brand new email address, email providers like Gmail don't trust you yet. They might send your emails straight to spam or block them completely because they think you're a spammer.

Email warmup fixes this by slowly sending and receiving real emails over time. This builds trust with email providers so they know you're a real person, not a robot sending junk mail. Without warmup, your emails won't reach the people you're trying to talk to, and you'll waste time sending messages that never get seen.

You need to find and use an email warmup tool before you start sending cold emails. Search for "email warmup tools" or "email warmup service" to find options. Most tools cost money (around $20-80 per month), but some have free trials or limited free plans. Pick one that fits your budget and warm up your email for at least 2-4 weeks before sending any sales emails.

These questions are for understanding how a business works and where it has problems. They help find slow, stressful, or repetitive tasks that could be improved with better tools or automation.

Use these questions when someone wants help fixing their systems or saving time. The answers give clear facts about what tools they use, how leads move through their process, and what goals they have, so you or the client can see where changes will make the biggest impact.

Client Audit Questions

1. What does your business do and who do you serve?

2. What's your current team size and structure?

3. What are your main revenue streams?

4. What's the hardest or most time-consuming part of your day-to-day operations?

5. Where are you currently losing leads or deals?

6. What manual tasks are eating up the most time for you or your team?

7. What CRM or customer management system do you currently use?

8. What email marketing platform are you using?

9. What other software/tools does your team rely on daily?

10. Are these systems talking to each other, or is data entered manually?

11. How do new leads come in? (website forms, referrals, cold outreach, etc.)

12. What happens after someone fills out a form or expresses interest?

13. How long does it typically take to follow up with a new lead?

14. Where do most deals fall through in your process?

15. If you could wave a magic wand, what would be automated tomorrow?

16. What's your monthly budget for tools and automation?

17. What ROI would make this a no-brainer investment for you?

Resources - AI Sales Assistant Prompts

How to Use These Prompts

1. Copy the ENTIRE prompt (everything in the box)

2. Paste it into ChatGPT or Claude

3. Fill in the blanks where it says [YOUR ANSWER]

4. The AI will give you exactly what you need

5. Copy the AI's response and use it (no editing needed - it won't have bullet points or obvious AI formatting)

Step 1: Find Your Niche

Copy and paste this into ChatGPT:

text

You are a sales strategist helping a 1099 freelance sales rep identify the best local business niche to target for AI automation services. The rep is new to sales and needs simple, actionable guidance.

Context:

- The rep earns 50% commission on deals ranging from $2,000-$4,000+ setup fees

- They're selling automation systems that handle appointment reminders, lead follow-up, and customer communication

- Success means finding 5-10 solid prospects this week who actually need this service and can afford it

- The rep lives in [YOUR CITY/AREA] and will be reaching out locally

Based on this information, recommend the top 3 business types I should target in my area. For each one, explain:

1. Why they need automation (in simple terms)

2. How easy they are to contact (phone, walk-in, email, etc.)

3. What the typical deal size would be

4. Any specific challenges I should know about

Keep your answer conversational and practical. Write like you're texting a friend, not writing a business report. No bullet points, just plain sentences I can read and understand.

What you'll get: Simple explanation of which businesses to target first and why.

Step 2: Find Specific Businesses to Contact

Copy and paste this into ChatGPT:

text

You are helping a 1099 freelance sales rep find specific local businesses to contact about AI automation services. The rep needs actual business names and contact strategies, not general advice.

Context:

- I've chosen to target [BUSINESS TYPE from Step 1] in [YOUR CITY/AREA]

- I need to find 10-20 specific businesses I can call or visit this week

- These businesses should have 2+ employees, be established (1+ years), and actively serving customers

- I'm looking for businesses that likely miss calls, forget to follow up with leads, or deal with appointment no-shows

Give me a step-by-step action plan for finding these businesses today. Tell me:

1. Exactly where to look (specific websites, apps, or local resources)

2. What search terms to use

3. How to quickly check if they're a good fit

4. How to find their contact information

Write this like you're walking me through it in person. Use simple language and be specific. No corporate jargon or complicated strategies. Just tell me exactly what to do next.

What you'll get: Specific instructions on how to build your prospect list today.

Step 3: Research a Specific Business's Pain Points

Copy and paste this into ChatGPT:

text

You are a business analyst helping a 1099 freelance sales rep understand a specific prospect's problems so they can pitch AI automation effectively.

Context:

- I'm a sales rep earning 50% commission selling automation systems ($2,000-$4,000 setup)

- These systems handle appointment reminders, lead follow-up, missed calls, and customer communication

- I need to understand this specific business's pain points so I can explain how automation helps THEM

- Success means identifying 2-3 specific problems they're likely dealing with right now

Business Information:

- Business name: [BUSINESS NAME]

- Type of business: [WHAT THEY DO]

- Location: [CITY]

- Website (if they have one): [WEBSITE or write "none"]

- Anything else you noticed: [SIZE, reviews, social media activity, etc.]

Based on this business, tell me:

1. What problems are they probably dealing with that automation fixes

2. How much money they're likely losing because of these problems

3. The simplest way to explain the value to them (in language they'd understand)

Write your answer like you're coaching me before I make the call. Keep it conversational and focused on what I should actually SAY to them. No business school language.

What you'll get: Specific pain points for that exact business and how to talk about them.

Step 4: Write Your First Outreach Message

Copy and paste this into ChatGPT:

text

You are a copywriter helping a 1099 freelance sales rep write their first outreach message to a local business prospect.

Context:

- I'm reaching out to sell AI automation services (appointment reminders, lead follow-up, missed call handling)

- This is a cold outreach - they don't know me yet

- I earn 50% commission on $2,000-$4,000 deals

- The message needs to sound human, friendly, and locally focused - not like a corporate sales pitch

- Success means getting them to respond or agree to a quick call

Business Information:

- Business name: [BUSINESS NAME]

- Type of business: [WHAT THEY DO]

- Their main problem (from Step 3): [PAIN POINT]

- How I'm contacting them: [text message / email / phone call script]

Write me a [text message / email / phone script] I can send right now. Make it:

- Short (under 100 words for text/email, under 30 seconds for phone)

- Focused on THEIR problem, not my service

- Conversational and local (like I'm a real person from their area)

- Ending with a simple question or call to action

Write it so I can copy and paste it exactly as-is. No brackets, no placeholders, no "customize this part" instructions. Just give me the actual message ready to send. Use normal paragraphs, not bullet points or lists.

What you'll get: A ready-to-send message you can use immediately.

Step 5: Handle Objections

Copy and paste this into ChatGPT:

text

You are a sales coach helping a 1099 freelance sales rep respond to a prospect's objection in real-time.

Context:

- I'm selling AI automation services earning 50% commission on $2,000-$4,000 deals

- A prospect just gave me an objection or concern

- I need a simple, honest response that keeps the conversation going

- Success means addressing their concern without sounding pushy or desperate

The Situation:

- Business type: [WHAT THEY DO]

- What they said: "[PASTE EXACTLY WHAT THEY SAID]"

- Where we are in the conversation: [first contact / interested but hesitant / asked for pricing / etc.]

Give me a natural response I can say or write back right now. Make it:

- Short and conversational

- Addressing their real concern (not dodging it)

- Moving toward the next step (demo, call, meeting, etc.)

- Sounding like a real human, not a scripted salesperson

Write the response like I'm talking to them in person or texting them. Just give me the words to say, nothing else. No explanations, no bullet points, no "you should say this." Just the actual response ready to use.

What you'll get: Exact words to respond with when they push back.

Step 6: Create a Simple Proposal

Copy and paste this into ChatGPT:

text

You are helping a 1099 freelance sales rep create a simple proposal for a prospect who's interested in AI automation services.

Context:

- The prospect is interested and wants to see what this would look like for their business

- I need a short, simple proposal (not a 10-page document)

- Services include: automation for appointment reminders, lead follow-up, missed calls, and customer communication

- Pricing: $2,000-$4,000 setup depending on complexity, $200+/month ongoing maintenance

- This needs to be professional but simple enough that they read the whole thing

Business Information:

- Business name: [BUSINESS NAME]

- Type of business: [WHAT THEY DO]

- Their main problems: [LIST 2-3 PAIN POINTS from Step 3]

- What they specifically asked about: [WHAT THEY WANT HELP WITH]

- Estimated setup price: [YOUR BEST GUESS: $2,000 / $2,500 / $3,000 / $4,000]

Create a simple proposal I can email or text them. Include:

1. A short intro reminding them what we discussed

2. The problems we're solving for them specifically

3. What's included in the setup

4. Pricing (setup + monthly)

5. Next steps

Write it in plain English like a professional email. Use normal paragraphs. No corporate jargon, no bullet points, no fancy formatting. Just clear sentences they can read and understand. Make it ready to copy and paste directly into an email.

What you'll get: A complete proposal ready to send.

Step 7: Write Follow-Up Messages

Copy and paste this into ChatGPT:

text

You are a sales coach helping a 1099 freelance sales rep follow up with a prospect who hasn't responded yet.

Context:

- I reached out to a prospect about AI automation services

- They haven't responded yet (or said they'd "think about it")

- I need to follow up without being annoying or desperate

- Success means re-engaging them or knowing when to move on

The Situation:

- Business type: [WHAT THEY DO]

- When I last contacted them: [NUMBER OF DAYS ago]

- What I sent them: [brief summary - first outreach / proposal / demo offer / etc.]

- Their last response (if any): "[WHAT THEY SAID]" or write "no response"

Give me a short follow-up message I can send today. Make it:

- Friendly and casual (not pushy)

- Adding new value or information (not just "checking in")

- Short (under 75 words)

- Easy for them to respond to

Write it like I'm texting a friend I haven't heard from. Just give me the message ready to send. No explanations, no brackets, no notes. Just the actual words I should use written in normal sentences.

What you'll get: A follow-up message that re-engages without being annoying.

Important Notes

• Use these prompts IN ORDER (Step 1 → Step 2 → Step 3, etc.)

• Each step builds on the previous one

• Save the AI's responses - you'll use them later in the process

• If the AI gives you something that doesn't feel right, paste the prompt again and add "make it simpler" or "make it shorter"